Receivables Overview
— Data as of —
Invoiced vs collected
By month · collection efficiency on right axis
Receivables by aging
Share of outstanding balance
Receivables by state
Map shaded by overdue · darker means more
| State | Debtors | Overdue (₹) |
|---|---|---|
| Loading… | ||
Overdue by executive
Overdue balance of assigned debtors
| Executive | Debtors | Share | Overdue (₹) |
|---|---|---|---|
| Loading… | |||
Top debtors by outstanding
Colour shows days overdue · click a bar for the statement
Debtor detail · top 5 overdue
Largest balances first
| # | Debtor | Outstanding | Days overdue | Executive | Phone | Action |
|---|---|---|---|---|---|---|
| Loading… | ||||||
Collection health
Follow-up quality
MSME 43B(h) payables
Supplier bills by due status
Recent reminders
Live Customer Statement
Select any customer from the directory on the left to inspect their real-time ledger statement, unpaid invoices, and dynamic UPI QR code.
Bill-Wise Outstanding Tracking
Chronological list of all unpaid invoices pulled directly from TallyPrime.
| Invoice Reference | Customer Name | Bill Date | Due Date | Overdue Days | Pending Amount |
|---|
Protected Accounts: Unadjusted Advances & Credit Balances
These customers have unadjusted advance receipts, a negative closing balance, or a ledger closing balance lower than their open bills. VasoolFlow architecture strictly suppresses automated payment reminders for these accounts so customers who have already advanced funds are never embarrassed. The reason for each account is shown below.
| Customer Ledger | State | Phone | Advance Balance (₹) | Open Bills (₹) | Closing Balance (₹) | Reason | Automation Protection |
|---|
Geography-Wise Receivables
Partition debtor lists by State, Town/City, and Pincode for sales collection field visits.
Automated Action Cue
Evaluates priority escalation rules, amounts, and 24h frequency cooldowns.
| Debtor Name | Oldest Overdue | Total Pending | Matched Rule | Status | Instant Action |
|---|
Collection Tracker (Promise-to-Pay)
Auto-closes commitments when payment receipt vouchers are synced from TallyPrime.
| Customer Name | Promised Date | Promised Amount | Remarks / UTR | Status | Action |
|---|
Supplier Analysis (Sundry Creditors)
Internal cash flow planning for accounts payables. Never emailed to external parties.
| Supplier Name | State | Phone | GSTIN | Unpaid Bills | Total Payable (₹) |
|---|
Sales Executive Mapping & Partitioning
Sales reps view only their assigned accounts and cannot see company payables or confidential ledgers.
Tally salesman groups
Keep one sub-group per salesman under Sundry Debtors in Tally and put that salesman's customers in it. Tag each group to a user here: its customers are assigned to that user now and on every sync.
| Tally group | Customers | Outstanding | Salesman (app user) |
|---|---|---|---|
| Loading groups... | |||
Automated outstanding reminders
Decide per customer whether automated reminders go out. Tick several customers, or apply to everyone matching the search and group, to change them in bulk. Manual sends are never blocked.
| Customer | Tally group | Salesman | Auto-reminders | |
|---|---|---|---|---|
| Loading customers... | ||||
Collection Performance
Audit Logs & Synchronization Trails
Comprehensive audit trail of accounting sync cycles, delivery events, and timeout monitors.
Security Audit Trail
Who did what, and when: sign-ins, setting and user changes, sends, exports and refused attempts. Records are read-only.
| When | User | Action | Details | From |
|---|---|---|---|---|
| Loading… | ||||
Sync Agent Connection
The on-premise agent signs in with a Company Key and a secret token. For safety only a fingerprint of the token is stored, so it is shown once, when generated.
–
Token: –
Install this standalone agent on your accounting computer. It runs silently in the Windows System Tray, automatically starts on boot, and keeps customer ledger balances and vouchers reconciled in real time.
TallyPrime Connection & Criteria Binding Settings
Sync operations strictly validate against these 5 criteria (Company Name, Number, GUID, Financial Year, Data Path) to ensure accounting integrity.
localhost) and Port (9000) are configured exclusively inside your desktop sync application.
The parameters below serve as authoritative Company Validation Criteria that the sync engine uses to match and route live Tally data to the proper company.
Companies your sync agent reports as open in Tally. Link each one to a company below: its GUID, folder number, financial year and data path are then filled in for you and sync is matched by GUID.
| Tally Company | Folder # | Financial Year | In Tally | Link to |
|---|---|---|---|---|
| Loading detected companies... | ||||
If you have multiple companies open in Tally, the sync agent validates each company against these rules and updates each company independently.
| Company Name | Target Tally Name | Folder # | Financial Year | Agent Status | Action |
|---|---|---|---|---|---|
| Loading companies... | |||||
Receiving Bank Accounts & UPI
Add every account you collect payments in. The first account you add becomes the default, and you can change it any time. The default is used for every customer you have not given an account of their own.
| Account | Tally ledger | Bank details | UPI VPA | Customers | Actions |
|---|---|---|---|---|---|
| Loading accounts... | |||||
Customer-specific Accounts
Pick a different account for a customer and their statements, QR codes and reminders use it. Customers left on Default account follow the default above.
| Customer | Receives payments in |
|---|---|
| Loading customers... | |
Tally Sync Latency & Inactivity Timeout Alert Preferences
If your on-premise TallyPrime does not synchronize within this configured window, the system triggers alerts across your dashboard and logs the delay to ensure your collections always use up-to-date accounting vouchers.
When enabled, automated bulk reminder dispatches (Action Cue) are automatically paused if Tally has not synced within your configured timeout window. This prevents erroneously chasing customers whose payments may have already been recorded in TallyPrime. Manual 1-off sends remain operational.
Outgoing SMTP Email Gateway Configuration
Connect your corporate email provider (Google Workspace / Gmail, Microsoft 365, AWS SES, or Custom SMTP) to automatically deliver professional collection notices and invoice statements.
WhatsApp Gateway Configuration
Deliver automated payment reminders, outstanding balance statements, and dynamic UPI QR links via Meta Official Cloud API or any Third-Party WhatsApp API / Webhook.
{{phone}} or query parameters
{{api_key}}
Header-Name: Value) or JSON object
{{message}} is automatically JSON-escaped so newlines and quotes never break your payload.
MSME 15/45-Day Payment Compliance Engine
Protects your enterprise from mandatory income tax deduction disallowances and tracks Section 16 compounding interest penalties on delayed Micro & Small vendor dues.
Section 43B(h) Vendor Outstanding Schedule
Invoice-by-invoice audit trail showing statutory due dates and tax status
| Vendor & MSME Details | Invoice Ref | Invoice Date | Statutory Limit | Statutory Due | Payable (₹) | Delay | Section 43B(h) Status | Sec 16 Interest | Action |
|---|---|---|---|---|---|---|---|---|---|
| Loading Section 43B(h) schedule... | |||||||||
2-Way Tally Sync & Automated Receipt Writeback
When customer settlements are captured via UPI QR, bank transfer, or payment gateway, ATW Collectrix queues idempotent XML payloads that your local Windows agent safely writes directly into TallyPrime.
2-Way Sync Execution Queue
Live push log for Receipt Vouchers dispatched to TallyPrime Port 9000
| Date | Debtor Party | Amount (₹) | Deposit Ledger | Settles Bills | UTR / Narration | Tally Status | Tally Voucher # | Action |
|---|---|---|---|---|---|---|---|---|
| Loading writeback queue... | ||||||||
Software Licensing & Cryptographic Lease Engine
Mode: Local (SQLite)Governed by the Central Cloud Licensing Authority. Local installations authenticate with cloud keys, bind host machine hardware, and auto-renew cryptographic lease certificates.
Activate / Update Cloud License Key
To update your subscription tier or activate a new license, enter your license key below. The system connects to the Cloud Authority, validates your seats, and securely binds this PC.
SaaS Super Admin Control Portal
Platform AuthorityCentralized governance across all Local On-Premise installations and Cloud tenants. Issue cryptographically signed keys, monitor hardware seat bindings, and execute instant remote kill switches.
Issue New Official Software License
Generate an official, cryptographically signed license key for a customer. Keys work for both Local and Cloud instances.
Issued License Directory & Remote Kill Switch
| License Key | Company | Deployment | Tier | Seats | Expires | Status | Actions |
|---|
Staff Console
The tenants you look after: their health, tickets, and follow-ups. You see sync and license status, never their debtor or invoice data.
Needs attention
Open tickets
Follow-ups (next 7 days)
Renewals due
| Tenant | Health | Plan | License ends | Last sync | Tickets | Looked after by | Open |
|---|
| Ticket | Tenant | Priority | Status | Assigned to | Opened |
|---|
Support & sales employees
Employees see only the tenants you assign to them. Open a tenant to assign people.
| Employee | Role | Status | 2-step | Tenants | Open tickets | Actions |
|---|
